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Data Protection Policy

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Turtle Covers Ltd

Unit 8a

Gledrid Industrial Park

WREXHAM

LL14 5DG

 

01691 778886

info@turtlecovers.co.uk

www.turtlecovers.co.uk

 

 

 

DATA PROTECTION

POLICY

 

Author: Nicolle Elizabeth Evans

Date: 25th April 2018

 

 

CONTENTS

 

Page 3.           What Is GDPR?

 

Page 4.           How Do We Ensure Your Information Is Safe?

 

Page 6.           Turtle Covers Using A Third Party

 

Page 7.           ICO Registration Certificate

 

Page 8.           CCTV

 

Page 9.           Contact Us

 

 

 

 

WHAT IS GDPR?

 

The General Data Protection Regulation (GDPR) comes into effect on the 25th May 2018 and in the UK will replace the previous Data Protection Act (1998). It describes how organisations must collect, handle, and store personal data[1].

 

  1. a) processed lawfully, fairly and in a transparent manner in relation to individuals;

 

  1. b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;

 

  1. c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;

 

  1. d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;

 

  1. e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and

 

  1. f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.

 

It also states[2]:

 

“the controller [Turtle Covers Ltd] shall be responsible for, and be able to demonstrate, compliance with the principles.”

 

 

HOW DO WE ENSURE YOUR INFORMATION IS SAFE?

 

Data protection is incredibly important to us to ensure that our customers, employees, and anyone else who deals with us are secure in the knowledge that their information is safe with us. The steps below are how we ensure your information is kept safe:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TURTLE COVERS USING A THIRD-PARTY

 

Before transmitting any personal data to a third-party processor, we confirm that they have a data privacy policy and data protection policy in place (that forms part of our contract with them) that complies to GDPR and that they are registered with the ICO.

 

Transferring personal data to other organisations needs to take place with appropriate safeguards and you can be assured that we will only share the personal data that is needed for these organisations to be able to provide the right service to you or support us in doing so.

 

We may transfer your personal data to the following third parties:

 

 

 

 

 

 

 

 

 

ICO REGISTRATION CERTIFICATE

 

 

CCTV

 

We use “Closed Circuit Television” CCTV to monitor our property for the prevention of crime.

 

The live screens of the four cameras we have around the property are in a secure office and can only be monitored off-site by an authorised user using a business phone.

 

The only time this information is shared is in the event of a crime or work related issue. This information may be shared with staff where work grievances and work time issues need to be dealt with. It may also be handed over to the police until they are finished with it and it is disposed of by them.

 

The CCTV has only one authorised user who is fully trained in its use and security.

 

Recordings are only kept for 30 days before they are automatically overwritten on the system.

 

Our CCTV system uses high quality, clear imagery.

 

CCTV cannot be accessed by anyone other than the authorised user bar the live video showing in the secure office.

 

The ability to view anything beyond the live video within the office has been locked with a password and only the authorised user can use it.

 

The footage is only stored in one place unless the police request footage where it is supplied on a separate USB stick.

 

 

 

 

 

 

 

CONTACT US

If you have any queries about anything in the policy, or anything else, then please feel free to contact us.

 

We are contactable by post, email, or phone.

 

Turtle Covers Ltd

Unit 8a

Gledrid Industrial Park

WREXHAM

LL14 5DG

 

01691 778886

info@turtlecovers.co.uk

www.turtlecovers.co.uk

 

[1] Official Journal of the European Union – Page 35-36 – http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32016R0679&from=EN

[2] Official Journal of the European Union – Page 36 –http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32016R0679&from=EN